Accounting and Administrative Assistant- Raleigh, NC

SteelFab, Inc. (Virginia)

Organizational Function

The Administrative & Accounting Assistant works under the supervision of, and reports to, the Project Accountant. The Administrative & Accounting Assistant is responsible for supporting accounts payable and providing clerical and administrative support as assigned.

Work Performed

  • Manage reception desk including:
    • Answer phone calls and direct as appropriate.
    • Manage all visitors and deliveries.
    • Receive and process incoming mail.
    • Assist with purchasing break room supplies.
    • Stock office supplies.
  • Verify Inactive Vendors
  • Maintain Pay-When-Paid Vendors
  • Maintain WMBE Vendors
  • Assist in annual COI update to GCs.
  • Acquire Invoices in TimberScan.
  • Review and reconcile vendor statements.
  • Assist AP Specialist with entering monthly expense reports, ensuring correct cost codes and GL accounts are used.
  • Assist AP Specialist with retainage releases and requesting required lien waivers via Levelset.
  • Assist PMAs with GC Contract review as needed (Update Sage300 & Procore, request COI & Exhibit L, extract billing documents and update billing matrix, enter financial markup in Procore, extract P&P Bond and LEED documentation)
  • Assist PMAs with new vendor setup in Sage 300 and Procore.
  • Ensure W9s are updated, received, and filed for all vendors.

Qualifications and Requirements

· High School Diploma required, Associate degree preferred.

· Ability to learn new software. Strong organizational and multitasking skills. Attention to detail.

  • Accounting / Bookkeeping: 2 years (Preferred)
  • Sage 300: 1 year (Preferred)

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Work Location: In person